Automate basics: Power Automate — standard workflowsMedium - reduces oversharing and stale-content risk riskUpdated 3 SeptNo AI needed
Archive stale project spaces for Copilot readiness
IT uses a non-AI workflow to ask site owners whether old qualification project sites should be archived, retained or cleaned up before wider Copilot rollout.
Where the action happens
SharePoint / Power Automate / Teams
Product or feature needed
Power Automate standard connectors, SharePoint site ownership process
AI required
No
Extra credits
No
Technical skill
Medium
Risk level
Medium - reduces oversharing and stale-content risk
Watch-outs for Automate basics
- Prefer standard workflows where they solve the problem; they are often cheaper and easier to test than AI-based automation.
- Moving from Microsoft 365 connectors to external or premium systems can change licensing requirements.
- Flows need named owners, documentation, monitoring and continuity planning.
- Include flows in offboarding so they do not become orphaned when makers leave.
Disclaimer: Always follow your organisation's internal guidance and policies regarding AI usage. The suggestions in this guide have been created to the best of accuracy, but Microsoft licensing, pricing and feature availability change frequently — treat them as a planning baseline, not a procurement quote.
Community feedback
Has your organisation tried this? Confirm whether it's possible, whether it's useful, and share any tips.
0
Confirmed possible
0
Reported not possible
0
Found it useful
0
Not useful
Loading feedback…